A free when2meet alternative built for how groups actually schedule

when2meet made group scheduling simple: no accounts, one link, everyone marks when they're free. Overlap keeps that simplicity and fixes the parts that slow groups down — especially on phones.

Try Overlap free →

Overlap vs. when2meet

Overlap shows every event in the organizer's time zone and labels it clearly. If your group is spread across many time zones, when2meet's per-person conversion may suit you better.

Why groups switch

Most people respond from their phone

The link usually lands in a group chat, and people tap it on their phone. Overlap's grid is made for touch: drag a finger to fill a block, drag from a filled cell to clear it. Nobody has to pinch-zoom or wait until they're at a laptop.

You shouldn't have to read a heatmap

Overlap still shows the familiar green heatmap, but it also ranks the best times for you — "Tue, Oct 13 · 11 AM–12:30 PM · All 6 free" — so the organizer can pick a time in seconds.

Know exactly who's missing

Tap any time slot to see who's free and who isn't. Tap a person's name to hide them, so you can check what works if one person can't make it.

No refreshing

Responses show up on everyone's screen within a few seconds, so you can watch the group fill in instead of reloading the page.

Great for

• Study groups and class projects — find a time that works around everyone's class schedule.
• Clubs, teams, and ministries — use days of the week to set a recurring meeting or practice.
• Committees and work meetings — collect availability without anyone creating an account.
• Friends and family — dinners, trips, and calls without a 40-message group chat.

How to switch from when2meet

1. Go to overlapcal.com and name your event.
2. Drag across the calendar to pick dates (or choose days of the week), then set a time range.
3. Share the link. Everyone types their name and drags to mark when they're free.
4. Pick a time from the Best times list.

FAQ

Is there a free alternative to when2meet?

Yes. Overlap is a free when2meet alternative with no accounts or ads. You create an event, share one link, and everyone drags to mark when they're free.

Does Overlap work on phones?

Yes. Overlap was designed for phones first, so people can mark their availability with a finger as easily as with a mouse.

Can I move a when2meet event to Overlap?

There's no import, but creating an event takes under a minute: name it, pick the days and time range, and share the new link with your group.